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What to Expect from the Playwrights' Gathering

You can also download this page as a .pdf document.

Please use the following guide to help you get the most out of the event. 

1. Schedule

11.00am Welcome & Session Outline
Fiona Sturgeon Shea, Creative Director, Playwrights' Studio, Scotland
11.10am Panel Discussion
Chair: Davey Anderson
Panel: Gordon Barr (Artistic Director, Bard in the Botanics)
David Greig (playwright, Artistic Director, Royal Lyceum Edinburgh) Becky Minto (Set and Costume Designer, and Freelance Taskforce)
Adura Onashile (playwright and director)
Adrienne Wong (playwright, Canada)
12.10pm Comfort break
12.20pm Breakout Room discussions
12.50pm Round up, next stages
1.00pm  Gathering ends

If you have any difficulties during the Gathering or want to contact a member of staff, please either use the chat function to send a private message to participant Hayley Sinclair, or email info@playwrightsstudio.co.uk.

2. Making the most of the Gathering on Zoom

2.1      Before the Gathering

You will have received an email with a link to the Gathering ahead of the start date. Click on this link to join the online event on the date. You will be able to join the Gathering 10 minutes ahead of the scheduled time, so we would appreciate it if you could be there a few minutes early. This will also allow any technical issues to be ironed out before the event officially starts. 

When you click to join the event, you will be placed into a waiting room until Playwrights' Studio (the host) adds you to the main meeting room. 

We encourage you to take advantage of the live captioning available. Feedback from other events is that your experience will be greatly enhanced if you use it. Click on this link ahead of the Gathering to access the captioning. Live captioning will begin when the event starts. As it is provided through a separate web page, you can either display your Zoom and live captioning windows side-by-side, or set up the live captioning webpage on a separate device, depending on your preference.

When you enter the room, your video and microphone will be off. Feel free to turn them on if you wish to say, "hi," before the Gathering begins.

2.2      During the Gathering

The Gathering is 2 hours in length. BSL Interpretation is provided, and the event will be live captioned.

When the event begins officially, you will be asked to switch off your camera and your microphone will be switched off by the host. This is to avoid cognitive overload for participants, and anyone relying on the BSL interpreter. It will also ensure that the person providing live captioning can clearly hear the speaker at all times.

You can switch view by clicking the icon in the top right hand corner. There are two options:

  • Speaker view where you only see the person who is speaking
  • Gallery view which allows you to see everyone who has their camera on


In Gallery view, you can choose to hide participants whose videos are turned off. Do this by clicking the three dots next to any participant whose video is off and select hide non-video participants. This will avoid you seeing any black boxes with names on them and only see those whose cameras are on (speakers and BSL interpreters).

The chat function

During the event, we ask that the public chat function is only used for comments and questions. This is to avoid cognitive overload for participants, and anyone relying on live captioning or the BSL interpreter. If you wish to say hi, congratulate, thank panellists of other delegates, please feel free to send them a private message. To do this, simply click the arrow next to the chat box and select the person you wish to message. 

The panel discussion

The event will be held under the Chatham House Rule, so no names will be included in the final report on the Gathering. If you are live tweeting or using other social media, please make sure you don't use anyone's names.

It is unlikely that we will be able to address questions or comments during the panel discussion. However, you will have the opportunity to discuss any questions or comments you have as part of the breakout session.

Breakout rooms

Due to the large number of attendees, you will be pre-assigned to a breakout room ahead of the Gathering. Because of this, it is important that you join the Zoom meeting using the email address you used to register for the event.

The breakout rooms will be self-moderated. We don't have access to the same social cues on Zoom. Therefore, it can be useful to think of a breakout room in the same way as a face-to-face meeting and conduct yourself as you would if we were all present in the same room.

  • Mute your microphone when you are not speaking
  • Try to avoid talking over/at the same time as other participants
  • Be clear with any non-verbal communication. Nodding; thumbs up; hand-raising


Please nominate one person in your group to take notes. You can then share these in the chat function and they will be used as part of the final report on the Gathering.  

Breaks

Two hours is quite a long time to be in front of your screen, so there will be a short break at around 70 minutes to allow you to stretch your legs and get away from your screen.

2.3     At the end of the Gathering

  • You will be free to enable your camera and microphone should you wish to say goodbye 'in person.'
  • The host will end the event for everyone. But you can also click the Leave button at the bottom right hand corner of your screen to leave the meeting room before this.


If you have any questions about this event, please do not hesitate to contact info@playwrightsstudio.co.uk

Image: Ingrid Mur

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